Interested if eligible. Sent from my iPhone > On Sep 30, 2015, at 5:28 AM, Karanbir Singh <mail-lists at karan.org> wrote: > > hi guys, > > we likely need to close on this real quick. can we get a show of hands > from the mentors please. > > regards, > > > -------- Forwarded Message -------- > Subject: Fwd: GSoC 2015 Org Admins: Mentor Stipends + GSoC Mentor > Summit Travel Payments > Date: Wed, 23 Sep 2015 11:13:51 -0700 > From: Carol Smith <carols at google.com> > To: Jeff Sheltren <jeff at tag1consulting.com>, Karanbir Singh > <kbsingh at gmail.com>, quaid at centos.org, sankarshan mukhopadhyay > <sankarshan.mukhopadhyay at gmail.com> > > > > Hi CentOS folks, > > Are you planning to request your mentor stipends for GSoC this year? You > were uninvited from the mentor summit, so you won't be entitled to any > travel funds, but you are still entitled to the mentor stipends for the > students you mentored this year if you want them. > > I haven't received a request from your organization yet for the > stipends, so I wanted to check. If you don't want them and aren't > planning to request them, shall I donate them to the Software Freedom > Conservancy on your behalf? > > Thanks, > Carol > > ---------- Forwarded message ---------- > From: *Carol Smith* <carols at google.com <mailto:carols at google.com>> > Date: Mon, Jun 15, 2015 at 1:34 PM > Subject: GSoC 2015 Org Admins: Mentor Stipends + GSoC Mentor Summit > Travel Payments > To: Google Summer of Code Mentors List > <google-summer-of-code-mentors-list at googlegroups.com > <mailto:google-summer-of-code-mentors-list at googlegroups.com>> > > > **If you are not a GSoC 2015 Org Admin you can stop reading now** > > > Hi Org Admins, > > > I included a link to the payments info page > <http://www.google-melange.com/gsoc/document/show/gsoc_program/google/gsoc2015/paymentguidelines>in > my previous email about the mentor summit, but I want to specifically > call out the directions for getting your orgs paid below. > > > I want to draw your attention to the payment request form > <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6udEwtaxCqJqeU0lKS52HQnU/viewform>link. > If you have already signed up as a vendor, the next step for your org > getting payments is to fill in the payment request form > <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6udEwtaxCqJqeU0lKS52HQnU/viewform>. > **Please do this ASAP so we can issue your org a PO.** Once you have a > PO your org can start purchasing plane tickets for the mentor summit and > invoicing us for reimbursement, so don't delay on doing this. > > > The latest date I will be accepting organization payments for this year > is 20 November, 2015. You will need to get special approval from me to > submit a payment request later than that, so please be timely. > > > Please let me know if you have any questions or concerns about any of this. > > > Thanks, > > Carol > > ------- > > We combine our payments for mentoring (500 USD per student, regardless > of outcome), and the GSoC Mentor Summit travel reimbursement (1100 USD > or 2200 USD per organization) into a single payment. You only need to > request one to get a PO for both. **PLEASE NOTE that this year > organizations may only send 1 delegate to the mentor summit if they were > allocated 3 or fewer students. Organizations allocated 4 or more > students may send 2 delegates to the mentor summit. We will ONLY pay > travel expenses according to these guidelines this year.** > > If there is no legally incorporated entity or group that can take > payment on behalf of your organization, the payment should be paid out > to a single individual on behalf of the organization. Accepting such a > payment will likely affect the receiver’s taxation status and you should > consult with a tax professional for any questions about how accepting > these payments will affect you/your organization. While we welcome any > questions about how our payment process works, please note that we can > neither in good conscience nor legally answer questions for you about > taxation, as that would be providing tax advice and we are not accountants. > > Please note that the deadline for submitting payment requests for your > organization is 20 November, 2015. The last day you can invoice against > a PO is 31 December, 2015. > > Step One - Supplier Enrollment > > If you have received payment from Google before please fill out the > payment request form > <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6udEwtaxCqJqeU0lKS52HQnU/viewform>with > the exact name and address that was used during vendor setup. If you > have already signed up as a Google vendor you can skip to "Step Two" of > this document. > > If you have never been paid by Google before, please complete the > following steps so that you will be set up as a vendor in our accounting > system: > > *Go to https://services.google.com/supplier-enrollment/and complete the > application. > > *Please make sure you attach a W8-BEN > <http://www.irs.gov/pub/irs-pdf/fw8ben.pdf>if you are not in the US, and > a W9 <http://www.irs.gov/pub/irs-pdf/fw9.pdf>if you are in the US. > > *Put the following information in the Requestor Information section: > > *Requestor Name - Carol Smith > > *Requestor Phone - +1-650-253-1856 <tel:%2B1-650-253-1856> > > *Requestor email - carols at google.com <mailto:carols at google.com> > > *Country where goods and services are being delivered - United States > > Please make sure that you select the correct currency for your payments; > the currency you select here *must* be USD, because we only pay in USD. > You need to submit banking information for an account that accepts USD > and you need to submit an invoice in USD. > > You should receive a confirmation email telling you if the enrollment > was successful. > > Step Two - Payment Process > > After you receive your confirmation of being set up as a Google vendor, > please fill out the payment request form > <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6udEwtaxCqJqeU0lKS52HQnU/viewform>with > the name and address you used to fill out the supplier enrollment. It > will take approximately 48 hours for your information to percolate > through our system. We will then generate a PO# and send it to you. > Generating a PO can take up to two weeks. > > Please note that we cannot accept your invoice or make payment to you > until after you receive a Purchase Order from Google. Your invoice must > clearly reference this Purchase Order number on it in order to obtain > payment. Your invoice must also be dated *after* the date of the > Purchase Order issued by Google or your payment will be held indefinitely. > > Once you receive your Purchase Order via email, you can then bill Google > for your mentoring organization's payment. In order to receive payment, > please submit a PDF invoice at > https://gist-uploadmyinvoice.appspot.com/or, if you're unable to submit > the invoice online, send it to p2phelp at google.com > <mailto:p2phelp at google.com>and cc: carols at google.com > <mailto:carols at google.com>on the message. > > Your invoice *must* include the following information: > > *Name and address of your organization - official letterhead is > preferred if available, must match supplier enrollment > > *Line(s) stating what the money is for e.g. "For mentoring 3 Google > Summer of Code students for the Foo project" > > *It is likely most useful to simply mirror the wording on the Purchase > Order you receive > > *If you have purchased flights for the mentor summit, invoice only for > the amount paid for airfare or driving mileage (55 cents/mile, locals only) > > *Amount of payment in USD > > *Your invoice MUST include the PO#. > > *Your invoice MUST be dated after the issue date of your PO number. You > may not include tax on your invoice. > > If you need a template for an invoice for Google, I've provided > oneonline > <https://spreadsheets1.google.com/spreadsheet/ccc?hl=en_US&hl=en_US&key=tcTopad5wCNtzUN1CbcNmzw&authkey=COC0oMAH#gid=0>. > > If you are requesting reimbursement for mentor summit travel, please > include a PDF of your travel receipts (airfare only) along with your > invoice. > > Google pays out normally on a “NET 30” from the date you send in your > invoice to p2phelp at google.com <mailto:p2phelp at google.com>. This means > approximately 30 BUSINESS days which translates to approximately 45 > calendar days. If you have not received payment within 50 days, please > email me and I will follow up. If you have any questions, your best bet > is to contact p2phelp at google.com <mailto:p2phelp at google.com>and cc: > carols at google.com <mailto:carols at google.com>. If you have an urgent > issue, please email me directly. > > NB: POs from Google can be invoiced against as many times as necessary > until funds are gone. There's no need to delay in invoicing for plane > tickets because you are waiting to invoice for the mentor stipends or > vice versa. > > FAQs: > > 1) I got a PO that includes $1100/$2200 for travel expenses to the > mentor summit but we're not going to send anyone to the mentor summit. > Do I need a revised PO? > > No. Simply invoice for the mentor stipend and don't invoice us for the > rest. You don't need a new PO. > > 2) What does the $1100/$2200 travel budget cover, exactly? > > This covers airfare for both mentors primarily. You are also welcome to > expense ground transportation to/from the airport(s) and/or baggage fees > for the delegates assuming the total airfare cost is under the > $1100/$2200 you have been allocated. We will not give you more than > $1100/$2200 to cover any expenses in any event, but some additional > expenses for *travel costs only* are permitted. Please note that this > can never include additional nights in the hotel beyond the two nights > already covered by Google directly. > > 3) We're only sending one delegate to the Mentor Summit. What is our > travel expenses cost cap? > > $1100. > > 4) We don't want to receive any money from Google this year. Is there > anything we need to do? > > If you're not planning to accept any money from Google this year, first > please consider donating your mentor stipend funds to the Software > Freedom Conservancy. They would be happy to receive the money and can > use funds that would otherwise go unused. > > If your organization still absolutely does not want the money and does > not want to donate it either, please fill out this form > <https://docs.google.com/forms/d/14a9zBYuJ0vjo3GMspWIdRcFxNGNqOSCAfWIP5Jz9ISg/viewform>to > let us know. > > Thanks, Carol > > > > > _______________________________________________ > CentOS-gsocadmin mailing list > CentOS-gsocadmin at centos.org > https://lists.centos.org/mailman/listinfo/centos-gsocadmin