-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1 If you didn't get this it's because you may not be signed up properly as a mentor, let me know so we can fix ASAP. Good answers and points below. - -------- Forwarded Message -------- Subject: [GSoC Mentors Announce] Please Read: Welcome! And the month ahead for GSoC 2015 Date: Mon, 23 Mar 2015 10:15:48 -0700 From: 'Carol Smith' via Google Summer of Code Mentors Announce List <gsoc-mentors-announce at googlegroups.com> Reply-To: gsoc-mentors-announce+owners at googlegroups.com To: GSoC Mentors Announce <gsoc-mentors-announce at googlegroups.com> Hi there, Congratulations on being more than halfway through student proposal submissions! Welcome to GSoC 2015! We're looking forward to spending thi s program with you. This is an email that contains all the information your organization nee ds for the next month. Please read it thoroughly and follow the steps throu gh to the end. *Step One:* You have between now and 23 April to review and accept, ignore, and rank (if applicable) your student proposals. How you decide which proposals you accept is up to you. Keep in mind that ranking (the "star system" on the proposals) has no bearing on what students are accepted. Only students who you explicitly accept and assign a mentor to will be accepted. *Step Two:* (Org Admins Only) By 23:00 UTC on 13 April, please make sure your slot allocation request is accurate. Go to My Dashboard --> Managed Organizations, click on your organization. Click on the Preferences tab of your profile. You'll see two slot numbers on the page: "min" and "max." "Min" is your lower threshold - this is the number of slots you would ne ed to accommodate your absolutely most amazing proposals. "Max" is your upp er threshold - this is the number of slots you would love to have in an ide al world. You may also want to read the Notes on Allocations <http://www.google-melange.com/gsoc/document/show/gsoc_program/google/gs oc2015/studentallocations> document, particularly if you're a new org, to get a sense of how we do this process and what's rational to expect. If you do not fill in your slot allocation request by the deadline you will be allocated 1 slot for your org this year. *Step Three:* (Org Admins Only) I will announce slot allocations Wednesday, 15 April after the close of business pacific time. If you are happy with your slot allocation for this year, you can continue accepting and rejecting proposals until 23 April. If your org ends up with more slots than it has excellent proposals (or available mentors), you will be able to give back slots to the pool. To do this, you'll need to go to your Organization profile again and you will now be able to click on the "Slo ts Transfer" tab. Select how many slots you want to give away. Add a note t o us if you'd like to give them to a particular org. We will approve each of these trades individually. Conversely, if your org ends up with not enou gh slots for all the proposals you want to accept this year, please email m e directly I will make a note of it on our waiting list. You will be given more slots when and if some come back into the pool. *Step Four:* (Org Admins Only) Please assign mentors to all the proposal s you plan to accept (or even hope to accept) ASAP. ***You will not be abl e to accept a proposal that does not have a mentor assigned even if you have the slots to accommodate the proposal and mark it as accepted.*** *Step Five:* (Org Admins Only) On 21 April I will run our first round of deduplication [1] checks. After that, if you are in a duplicate situatio n with another org, you will be able to see a list in red of the student proposals on the review proposal page that are in this situation. You wi ll also see a way to contact the fellow org to work it out. We will have fo ur days to try to resolve as many of these as we can. You may consult with the student about his/her preference on which org he/she would like to be accepted for, but *you do not have to*. We assume that students have not applied for any org they would not be willing to work with. *Step Six:* The final point at which we can resolve these situations is in the Deduplication Meeting. You must attend this IRC meeting (in #gsoc on freenode) on Friday, 24 April at 19:00 UTC. Even if you are one of the lucky orgs to not have any duplicates with a fellow org immediately preceding the meeting, you are still required to have someone(s) attend the meeting who can make a decision on your behalf when and if our playing around with the system happens to put you in a duplicate situation. This IRC meeting is the last point at which student decisions can be made, so please know your preferences when you go into it. The decisions made in this meeting are final, and will be made by myself (arbitrarily) if neither organization can come to an agreement. ***If no one is in the meeting to represent your org and we need input from you, the student will automatically go to the other org.*** *Step Seven:* (Org Admins Only) Please make sure that you have looked over the welcome message your organization will be sending your accepted students as part of their acceptance email to make sure it's accurate. G o to My Dashboard --> Managed Organizations and click on the organization. Click on the Preferences tab. Scroll down to "Message to accepted students" on your profile and make sure it looks correct. Save the profile if you make any changes. *Step Eight:* Please do not discuss acceptance or rejection with the students until I have announced it on Monday, 27 April. Thanks for your help, everyone! [1] - "Duplication" means a student submitted proposals to multiple orgs and has been accepted by more than one of them. We have to resolve all these duplicate issues before we announce accepted students on 27 April. Cheers, Carol - -- You received this message because you are subscribed to the Google Groups "Google Summer of Code Mentors Announce List" group. To unsubscribe from this group and stop receiving emails from it, send an email to gsoc-mentors-announce+unsubscribe at googlegroups.com. Visit this group at http://groups.google.com/group/gsoc-mentors-announce . For more options, visit https://groups.google.com/d/optout. - -- Karsten 'quaid' Wade .^\ CentOS Doer of Stuff http://TheOpenSourceWay.org \ http://community.redhat.com @quaid (identi.ca/twitter/IRC) \v' gpg: AD0E0C41 -----BEGIN PGP SIGNATURE----- Version: GnuPG v2 iEYEARECAAYFAlUQjgUACgkQ2ZIOBq0ODEFTRQCeM+wgg7vzaU8WQz3bBsr+AOK/ DKwAoOc5wJBlgEbPbr7WGhOfHtMI16FI =x2Pf -----END PGP SIGNATURE-----