-----BEGIN PGP SIGNED MESSAGE----- Hash: SHA1 On 09/30/2015 06:14 AM, Corey Henderson wrote: > Interested if eligible. Sorry, interested in which? I'll have to re-read how it all works, I'm presuming we can split out payments a bit so some mentors can receive the stipend, while others can donate it via Google, but not sure how that would work yet. - - Karsten > Sent from my iPhone > >> On Sep 30, 2015, at 5:28 AM, Karanbir Singh >> <mail-lists at karan.org> wrote: >> >> hi guys, >> >> we likely need to close on this real quick. can we get a show of >> hands from the mentors please. >> >> regards, >> >> >> -------- Forwarded Message -------- Subject: Fwd: GSoC 2015 >> Org Admins: Mentor Stipends + GSoC Mentor Summit Travel Payments >> Date: Wed, 23 Sep 2015 11:13:51 -0700 From: Carol Smith >> <carols at google.com> To: Jeff Sheltren >> <jeff at tag1consulting.com>, Karanbir Singh <kbsingh at gmail.com>, >> quaid at centos.org, sankarshan mukhopadhyay >> <sankarshan.mukhopadhyay at gmail.com> >> >> >> >> Hi CentOS folks, >> >> Are you planning to request your mentor stipends for GSoC this >> year? You were uninvited from the mentor summit, so you won't be >> entitled to any travel funds, but you are still entitled to the >> mentor stipends for the students you mentored this year if you >> want them. >> >> I haven't received a request from your organization yet for the >> stipends, so I wanted to check. If you don't want them and aren't >> planning to request them, shall I donate them to the Software >> Freedom Conservancy on your behalf? >> >> Thanks, Carol >> >> ---------- Forwarded message ---------- From: *Carol Smith* >> <carols at google.com <mailto:carols at google.com>> Date: Mon, Jun >> 15, 2015 at 1:34 PM Subject: GSoC 2015 Org Admins: Mentor >> Stipends + GSoC Mentor Summit Travel Payments To: Google Summer >> of Code Mentors List >> <google-summer-of-code-mentors-list at googlegroups.com >> <mailto:google-summer-of-code-mentors-list at googlegroups.com>> >> >> >> **If you are not a GSoC 2015 Org Admin you can stop reading >> now** >> >> >> Hi Org Admins, >> >> >> I included a link to the payments info page >> <http://www.google-melange.com/gsoc/document/show/gsoc_program/google /gsoc2015/paymentguidelines>in >> >> >> my previous email about the mentor summit, but I want to specifically >> call out the directions for getting your orgs paid below. >> >> >> I want to draw your attention to the payment request form >> <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6ud EwtaxCqJqeU0lKS52HQnU/viewform>link. >> >> >> If you have already signed up as a vendor, the next step for your org >> getting payments is to fill in the payment request form >> <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6ud EwtaxCqJqeU0lKS52HQnU/viewform>. >> >> >> **Please do this ASAP so we can issue your org a PO.** Once you have a >> PO your org can start purchasing plane tickets for the mentor >> summit and invoicing us for reimbursement, so don't delay on >> doing this. >> >> >> The latest date I will be accepting organization payments for >> this year is 20 November, 2015. You will need to get special >> approval from me to submit a payment request later than that, so >> please be timely. >> >> >> Please let me know if you have any questions or concerns about >> any of this. >> >> >> Thanks, >> >> Carol >> >> ------- >> >> We combine our payments for mentoring (500 USD per student, >> regardless of outcome), and the GSoC Mentor Summit travel >> reimbursement (1100 USD or 2200 USD per organization) into a >> single payment. You only need to request one to get a PO for >> both. **PLEASE NOTE that this year organizations may only send >> 1 delegate to the mentor summit if they were allocated 3 or >> fewer students. Organizations allocated 4 or more students may >> send 2 delegates to the mentor summit. We will ONLY pay travel >> expenses according to these guidelines this year.** >> >> If there is no legally incorporated entity or group that can take >> payment on behalf of your organization, the payment should be >> paid out to a single individual on behalf of the organization. >> Accepting such a payment will likely affect the receiver’s >> taxation status and you should consult with a tax professional >> for any questions about how accepting these payments will affect >> you/your organization. While we welcome any questions about how >> our payment process works, please note that we can neither in >> good conscience nor legally answer questions for you about >> taxation, as that would be providing tax advice and we are not >> accountants. >> >> Please note that the deadline for submitting payment requests >> for your organization is 20 November, 2015. The last day you can >> invoice against a PO is 31 December, 2015. >> >> Step One - Supplier Enrollment >> >> If you have received payment from Google before please fill out >> the payment request form >> <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6ud EwtaxCqJqeU0lKS52HQnU/viewform>with >> >> >> the exact name and address that was used during vendor setup. If you >> have already signed up as a Google vendor you can skip to "Step >> Two" of this document. >> >> If you have never been paid by Google before, please complete the >> following steps so that you will be set up as a vendor in our >> accounting system: >> >> *Go to https://services.google.com/supplier-enrollment/and >> complete the application. >> >> *Please make sure you attach a W8-BEN >> <http://www.irs.gov/pub/irs-pdf/fw8ben.pdf>if you are not in the >> US, and a W9 <http://www.irs.gov/pub/irs-pdf/fw9.pdf>if you are >> in the US. >> >> *Put the following information in the Requestor Information >> section: >> >> *Requestor Name - Carol Smith >> >> *Requestor Phone - +1-650-253-1856 <tel:%2B1-650-253-1856> >> >> *Requestor email - carols at google.com <mailto:carols at google.com> >> >> *Country where goods and services are being delivered - United >> States >> >> Please make sure that you select the correct currency for your >> payments; the currency you select here *must* be USD, because we >> only pay in USD. You need to submit banking information for an >> account that accepts USD and you need to submit an invoice in >> USD. >> >> You should receive a confirmation email telling you if the >> enrollment was successful. >> >> Step Two - Payment Process >> >> After you receive your confirmation of being set up as a Google >> vendor, please fill out the payment request form >> <https://docs.google.com/a/google.com/forms/d/175WV4DY3IKYA9IyChpl6ud EwtaxCqJqeU0lKS52HQnU/viewform>with >> >> >> the name and address you used to fill out the supplier enrollment. It >> will take approximately 48 hours for your information to >> percolate through our system. We will then generate a PO# and >> send it to you. Generating a PO can take up to two weeks. >> >> Please note that we cannot accept your invoice or make payment >> to you until after you receive a Purchase Order from Google. >> Your invoice must clearly reference this Purchase Order number on >> it in order to obtain payment. Your invoice must also be dated >> *after* the date of the Purchase Order issued by Google or your >> payment will be held indefinitely. >> >> Once you receive your Purchase Order via email, you can then >> bill Google for your mentoring organization's payment. In order >> to receive payment, please submit a PDF invoice at >> https://gist-uploadmyinvoice.appspot.com/or, if you're unable to >> submit the invoice online, send it to p2phelp at google.com >> <mailto:p2phelp at google.com>and cc: carols at google.com >> <mailto:carols at google.com>on the message. >> >> Your invoice *must* include the following information: >> >> *Name and address of your organization - official letterhead is >> preferred if available, must match supplier enrollment >> >> *Line(s) stating what the money is for e.g. "For mentoring 3 >> Google Summer of Code students for the Foo project" >> >> *It is likely most useful to simply mirror the wording on the >> Purchase Order you receive >> >> *If you have purchased flights for the mentor summit, invoice >> only for the amount paid for airfare or driving mileage (55 >> cents/mile, locals only) >> >> *Amount of payment in USD >> >> *Your invoice MUST include the PO#. >> >> *Your invoice MUST be dated after the issue date of your PO >> number. You may not include tax on your invoice. >> >> If you need a template for an invoice for Google, I've provided >> oneonline >> <https://spreadsheets1.google.com/spreadsheet/ccc?hl=en_US&hl=en_US&k ey=tcTopad5wCNtzUN1CbcNmzw&authkey=COC0oMAH#gid=0>. >> >> >> >> If you are requesting reimbursement for mentor summit travel, please >> include a PDF of your travel receipts (airfare only) along with >> your invoice. >> >> Google pays out normally on a “NET 30” from the date you send in >> your invoice to p2phelp at google.com <mailto:p2phelp at google.com>. >> This means approximately 30 BUSINESS days which translates to >> approximately 45 calendar days. If you have not received payment >> within 50 days, please email me and I will follow up. If you >> have any questions, your best bet is to contact >> p2phelp at google.com <mailto:p2phelp at google.com>and cc: >> carols at google.com <mailto:carols at google.com>. If you have an >> urgent issue, please email me directly. >> >> NB: POs from Google can be invoiced against as many times as >> necessary until funds are gone. There's no need to delay in >> invoicing for plane tickets because you are waiting to invoice >> for the mentor stipends or vice versa. >> >> FAQs: >> >> 1) I got a PO that includes $1100/$2200 for travel expenses to >> the mentor summit but we're not going to send anyone to the >> mentor summit. Do I need a revised PO? >> >> No. Simply invoice for the mentor stipend and don't invoice us >> for the rest. You don't need a new PO. >> >> 2) What does the $1100/$2200 travel budget cover, exactly? >> >> This covers airfare for both mentors primarily. You are also >> welcome to expense ground transportation to/from the airport(s) >> and/or baggage fees for the delegates assuming the total airfare >> cost is under the $1100/$2200 you have been allocated. We will >> not give you more than $1100/$2200 to cover any expenses in any >> event, but some additional expenses for *travel costs only* are >> permitted. Please note that this can never include additional >> nights in the hotel beyond the two nights already covered by >> Google directly. >> >> 3) We're only sending one delegate to the Mentor Summit. What is >> our travel expenses cost cap? >> >> $1100. >> >> 4) We don't want to receive any money from Google this year. Is >> there anything we need to do? >> >> If you're not planning to accept any money from Google this >> year, first please consider donating your mentor stipend funds to >> the Software Freedom Conservancy. They would be happy to receive >> the money and can use funds that would otherwise go unused. >> >> If your organization still absolutely does not want the money >> and does not want to donate it either, please fill out this form >> >> <https://docs.google.com/forms/d/14a9zBYuJ0vjo3GMspWIdRcFxNGNqOSCAfWI P5Jz9ISg/viewform>to >> >> >> let us know. >> >> Thanks, Carol >> >> >> >> >> _______________________________________________ CentOS-gsocadmin >> mailing list CentOS-gsocadmin at centos.org >> https://lists.centos.org/mailman/listinfo/centos-gsocadmin > _______________________________________________ CentOS-gsocadmin > mailing list CentOS-gsocadmin at centos.org > https://lists.centos.org/mailman/listinfo/centos-gsocadmin > - -- Karsten 'quaid' Wade .^\ CentOS Doer of Stuff http://TheOpenSourceWay.org \ http://community.redhat.com @quaid (identi.ca/twitter/IRC) \v' gpg: AD0E0C41 -----BEGIN PGP SIGNATURE----- Version: GnuPG v2.0.22 (GNU/Linux) iEYEARECAAYFAlYMQuoACgkQ2ZIOBq0ODEH1hwCfYVEj/TwXVqy5RRjNVMFPVrhf r/gAmgNkDuBNh1FR5fPxmiWmFDF6gnxP =7E6m -----END PGP SIGNATURE-----