-------- Original Message -------- Subject: FOSDEM: Devroom details: Fedora + CentOS Date: Sun, 28 Dec 2008 20:32:26 +0100 From: Pascal Bleser loki@fosdem.org Reply-To: FOSDEM DevRooms devrooms@fosdem.org Organization: FOSDEM To: Fabian Arrotin arrfab@centos.org, Frederic Hornain fhornain@gmail.com CC: FOSDEM DevRooms devrooms@fosdem.org
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1) WHAT YOU GET FROM US ======================= Here is what we put at your disposal: - - the room "H.2213" with a capacity of 100 seats (in the building "H"), - on Saturday 2009-02-07 from 12:00 to 18:00 and - on Sunday 2009-02-08 from 09:00 to 17:00 - - a video projector with VGA cable - - Internet connectivity (wifi A and B only, no wired)
On Saturday, if needed, we can open up your room an hour earlier (at 11:00), but don't include any planned talk there because we still have our keynotes in parallel. And if you'd like to have the room opened earlier, please let us know beforehand (by email).
I would also recommend to plan the first 15min or so with a little welcome talk so you can prepare the first "real" speaker (network, connect to video projector, etc...).
Please note that at all times, someone must be present in the room as we have expensive networking gear in there as well as the video projector.
In case you'd like to leave stuff at the campus from Saturday to Sunday: we have a large room at our disposal that will be locked from Saturday 18:00 to Sunday 09:00 but we will not take responsibility if something gets stolen or broken. The university has security staff present on the campus, but there is no insurance whatsoever.
We would also like to point out that the room capacity may not be exceeded, at least not by much. In 2008 there were a lot of rooms that were extremely overcrowded (almost twice as much as the number of seats), and doing so is the most effective way of killing the event. If the security staff of the university, or if the fire department checks the location during the event, we will be thrown out and will never be able to organize FOSDEM at that location again. For a room of capacity 100 seats, having 120 people is probably acceptable, but not more than that. We're really sorry that we're not able to offer rooms that have enough capacity for all projects, and we don't always know beforehand how to best balance the room sizes. But it's all we can offer. We will provide you with signs to put on the doors of the devrooms to signify that the room is full. But again, I can't stress that enough, when the room is full, tough luck. There are almost always 18 talks in parallel during the whole weekend, so.. no reason to be bored, nor feel sorry ;)
While it isn't advertised on our website yet, there will again be the traditional "FOSDEM Beer Event" on Friday evening, at the same bar as last year, the (almost legendary) Delirium Cafe [1]. It is pretty large and has a menu of around 2000 beers, acceptable prices (especially compared to outside of Belgium ;)) and we'll have a little discount on beer for FOSDEM visitors. You might want to meet up there on Friday eve. But given the huge FOSDEM crowd present there last year, it was also quite packed :)
[1]http://www.anaesthesic.be/delirium/home/?lang=en
We don't plan any activity on Saturday evening, so you might want to organize a gathering for your people somewhere in Brussels, where the options in terms of getting food and drinks are numerous.
This year, for the first time, we will also organize a "spouses tour", a guided tour of Brussels. It is free of charge for participants (except maybe a few euros for taking the tram or such) and we're contracting professional guides. If interested, for example for your less FOSS interested partners, make sure to register ASAP so we know how many guides+tours to order: http://fosdem.org/2009/spouses-tour
2) WHAT WE GET FROM YOU ======================= If you've never been to FOSDEM before, and in case it wasn't clear: we obviously don't want any money. Attending and having a devroom or a stand is free of charge for everyone. There is no registration of any sorts either. Just come to the event, period :)
We'd just ask you to come to the FOSDEM Infodesk when you arrive, just to let us know that you're there.
You are free to manage the schedule inside your devroom as you wish and plan talks, hacking sessions, BoF discussions, whatever. But always keep in mind that FOSDEM is a FOSS community event, organized by the community for the community. We're a non-profit organization and don't accept vendor talks. So make sure that the stuff that will take place in your room is strongly related to FOSS projects and communities. (I guess that's obvious for everyone but well.. ;))
But we will need the following information from you, as a devroom organizer, in order to publish the schedule of each devroom on our website and include it in a summarized form in the folder we distribute (freely) to every visitor:
2.1) Speakers: ============== For each person that holds a talk/session in your devroom, we need the following information: - - the real name - - a short bio - - optionally some contact information (email, JabberID, ...), will be published on the website - - optionally a photo, will be published on the website (as you wish, but it's always nice to put a face on a name :)) -- if possible, please send it to us as a PNG of size 128x128 - - optionally links to website, blog, ...
2.2) Sessions: ============== For each session taking place in your devroom, we need the following information: - - a short title - - an abstract (1-2 paragraphs) - - optionally a longer description - - links to project website, blogs, articles, etc... - - name(s) of the speaker(s)
Please have a look at our FOSDEM 2008 archive to get an idea of what we need and what it'll look like on our website: http://archive.fosdem.org/2008/schedule/speakers/dalibor+topic http://archive.fosdem.org/2008/schedule/events/embedded_qtopia http://archive.fosdem.org/2008/schedule/devroom/mozilla
3) DEADLINE =========== The deadline for sending us that information is ********************* * Monday 2009-01-12 * ********************* but the sooner the better (it'll be earlier on the website, and will also make our life easier as we have to hack all that content into our CMS). You can also send us partial data, even if your schedule isn't complete yet, if you already have *confirmed* speakers/sessions.
Please send us that data in plain text (inline or attached) by email and clearly mention the name of your project in the subject, as we'll have plenty of work tracking all that. I mean UTF-8 text, not an OpenOffice.org document or PDF file.
If you don't send us everything, the schedule of your devroom won't be in our folder, nor on the website, nor on the schedule maps we'll put everywhere. Which would be a pity. Remember that there are almost 250 talks held during the week-end so, if you want people to notice your sessions and take part, it's clearly better to have it announced ;)
We're also aware that the deadline is pretty tough to keep, especially this year as the event takes place two weeks earlier (and that I'm very late in sending you the relevant information, swamped into work, my two children and whatnot -- sorry for that :).
There will be a hard deadline for including schedules in the folder, which I'll communicate as soon as it's fixed.
And, of course, if you have any questions, please contact us at devrooms@fosdem.org
cheers - -- -o) Pascal Bleser loki@fosdem.org http://www.fosdem.org /\ FOSDEM 2009 :: 7 + 8 February 2009 in Brussels __v Free and Opensource Software Developers European Meeting